Line-by-line accounting automation for QuickBooks Online

Features

20 reasons to choose CRDeclara

1. 01 Reduction of time spent executing tasks

   The manual process of recording invoices usually requires a considerable investment of hours in entering the fields in the accounting software. With CRDeclara, this time is significantly reduced, since the fields are automatically populated with information from the XML. This offers the opportunity to redirect resources towards tasks with greater impact on business results.

2. 02 Detailed line-by-line integration

   This integration allows a precise assignment of tax rates in each line of the electronic receipt, such as: VAT on services, VAT on goods, VAT on basic food basket, VAT on capital goods, non-subject goods and services, exempt goods and services, reduced rate VAT, among others.

   This feature makes it easier to prepare the VAT return by separating these rates and categories in detail. Additionally, you have the option of assigning the economic activity or cost center to each of the lines of the electronic document.

3. 03 Select the registration accounting account for each line of the XML

   This functionality allows you to individually assign the accounting account to each line of the electronic receipt. In other words, if the receipt includes several items, these can be categorized into different accounting accounts as required.

   For example, a purchase at a supermarket may have cleaning supplies, stationery and supplies, furniture and equipment, and inventory all in one purchase. With CRDeclara, you can select whether a line is recorded as an expense, inventory or asset, ensuring highly detailed accounting records.

4. 04 Inventory Management: Downloading of items

   Through CRDeclara, you can use QuickBooks inventory items, which simplifies the control and management of stock. This functionality not only saves you time that you used to spend on manual data entry, but also eliminates the possibility of typing errors with manual entries.

5. 05 Monitoring of consumption expenses

   Beyond controlling the amount spent, the integration of CRDeclara with QuickBooks Online allows you to keep detailed track of the quantities consumed whether in units, liters, meters, kilowatt, m³, and more. This means that, for example, you will not only know that you have spent ¢1,000,000 colones on fuel in a month, but also the exact number of liters you bought.

6. 06 Sending records to cost centers

   In CRDeclara, you have the possibility of assigning a specific cost center to each line of the electronic receipt, which facilitates a more detailed and accurate record of each business segment.

7. 07 Automatic distribution of shared expenses to cost centers

   For “shared expense” electronic receipts that require distribution across different cost centers, CRDeclara simplifies this process. It is only necessary to indicate the percentage corresponding to each economic activity or cost center, and the application will automatically distribute each line of the receipt on a percentage basis to its respective cost center.

8. 08 Accounting records by locations (branches)

   Electronic receipts can be sent to the different branches managed by the company.

9. 09 Automatic exchange rate update in QuickBooks Online

   With the exchange rate update preference enabled, the system automatically updates the BCCR reference exchange rate for selling dollars in QuickBooks Online on a daily basis. In addition, you have the possibility of consulting the purchase and sale exchange rates for specific dates as well as the recent trends that the exchange rate has had in recent days.

10. 10 Display of Cabys Code with description and applicable VAT rate

    Our platform offers you the possibility of viewing the Cabys Codes along with their description and the corresponding VAT rate. This applies to both income and expense receipts, providing you with a valuable tool to detect and correct errors in the use of Cabys Codes.

11. 11 Search and filter functionality

    CRDeclara provides you with a search and filter function that allows you to search and filter receipts by consecutive number, name or identification by a specific period or a range of dates.

12. 12 XML and PDF Bulk Upload

    Our platform allows you to bulk import electronic receipts through a ZIP file. This function simplifies the processes of data migration and accounting reconstructions of periods that are already closed or that are quite advanced.

13. 13 Connecting additional QuickBooks Online databases to reconstruct previous periods

    There are situations where a company needs to reconstruct a previous accounting period and already has current records in QuickBooks Online. Using CRDeclara, it is possible to connect additional databases to reconstruct the accounting of other periods in a separate environment from the database that contains the current records. This ensures that the initial balances already charged are not altered by the accounting reconstruction process.

14. 14 Improved data accuracy

    Manual records are susceptible to human error. However, CRDeclara counteracts this risk of error by automatically capturing and transcribing the information contained in the XML, eliminating the possibility of making errors when entering data. This improvement in the accuracy of records results in more reliable data for analysis, while reducing the costs associated with correcting human errors in information processing.

15. 15 Access to information in real time

    It is possible to configure the application so that registrations are made automatically after prior parameterization in each supplier or client. Automating the registration of electronic receipts facilitates more effective monitoring of the accounting process at any time and place. This makes it easy to find data and generate reports, thus speeding up timely business decision making.

16. 16 Generation of personalized reports that can be exported to Excel

    CRDeclara offers you the possibility of creating personalized reports, which can be saved, exported and shared by email. This provides additional flexibility in obtaining and distributing relevant information.

17. 17 Sending invoices from anywhere

    Our platform is specially designed to operate fluidly and in perfect synchronization with mobile devices. This gives users the freedom to work from any location, whether in the office, at home or while traveling, using their computer, phone or tablet.

18. 18 Does not require installation or investment in servers

    Gone are the days of downloading software and having to update it with each new version. With CRDeclara you simply subscribe and access the latest version immediately. In addition, our services are hosted and processed on the AWS (Amazon Web Services) and Microsoft Azure platforms, which guarantees its stability and security.

19. 19 Best Cost-Benefit ratio

    In the business world, time is money, with CRDeclara you save time and therefore operating costs. Improving staff productivity and efficiency undoubtedly increases the competitiveness of the business. The savings and benefits the app provides far outweigh its cost.

20. 20 Our team

    Our team is made up of highly trained professionals, with extensive experience in accounting, taxes and software engineering. We have deep knowledge of the QuickBooks Online platform and understand user needs. This combination allows us to take full advantage of the platform's functions and offer efficient and effective solutions to our clients.